How to prepare for the transition to a new corporate app for your business

A well-designed and efficient corporate app can streamline processes, improve productivity, and enhance collaboration within your company.

However, transitioning to a new corporate app can be a daunting task and is one of the reasons why many organisations stay put without outdated technologies holding them back.

Indeed, a recent report from Dell found that 70% of the software used by Fortune 5000 companies is decades old.

If you want to stay competitive and avoid cybersecurity threats, you must make the switch to new technologies.

Developing an app can help.

Below, we’ve compiled some tips to help you manage a seamless transition.

 

Why do you need a new corporate app?

Before embarking on the transition, explain why a new corporate app is needed.

Analyze your current app and identify its limitations.

Are there any specific business requirements that the current app fails to meet?

Assessing the gaps will help you select a suitable replacement and plan the transition process accordingly. Let’s face it: the process will be disruptive, so if it’s not entirely necessary, you might be able to find a workaround that suits your corporate needs.

As businesses grow and adapt to changing market trends, your software needs may also change. Your current app may have served its purpose in the past, but it might no longer meet the demands of a modern and dynamic business.

Be clear on the reasons for the switch and ensure everyone involved understands why.

 

Know what you want from your new app.

Involve key stakeholders representing different departments to understand their needs when developing a comprehensive new corporate app.

Consider factors such as scalability, security, integration capabilities, and user-friendliness. Once you have a clear list of requirements, you can start evaluating potential solutions.

Read also: Benefits of building an internal app for your business 

While identifying business requirements, it is crucial to consider your brand’s future growth and expansion plans.

A scalable app that can accommodate increased user load and additional functionalities will ensure that the investment in a new corporate app is future-proof.

Additionally, security should be a top priority when selecting a new corporate app.

With the increasing number of cyber threats and data breaches, choosing an app that provides robust security measures to protect sensitive company information and user data is essential.

 

Preparing for the transition

Including your team members in the transition process is crucial for implementing a new corporate app.

If you don’t, the chances are that you’ll run into significant operational challenges.

Here’s how you can prepare your team for the move:

• Change can be unsettling for employees, so it is essential to communicate the need for a new corporate app effectively. Explain the new app’s benefits and address your employees’ concerns or questions.
• Put the proper support in place from day one. Where can people go if they’re having an issue? Who will answer their questions? How can employees access documentation on the new app or system? Where can bugs and issues be reported?
• Invest in training programs and skill development sessions to ensure your team members know how to use the new app. Offer workshops and tutorials that cover the app’s functionalities and demonstrate how it aligns with their daily tasks.

 

How to implement your new corporate app

Once you have chosen the right corporate app and prepared your team for the transition, it’s time to implement the new app effectively. Instead of simultaneously launching the new corporate app across the whole company, consider implementing it in phases.

Start with a small group or a pilot team to test the app’s functionality and identify potential issues.

Gradually expand the rollout, incorporating user feedback and making necessary adjustments. Technical issues can arise during the transition period, so collaborate closely with your IT department and the app provider to quickly address any technical glitches, compatibility issues, or data migration problems.

 

Post-transition

The hard work doesn’t stop once the new app launches. Provide ongoing support, training, and maintenance and encourage employees to provide feedback and suggestions for improvement.

Regularly update the app to address any bugs or security vulnerabilities and stay updated with technological advancements. If you launch a new app and leave it alone for two years, the chances are that it will no longer suit the needs of your business.

Regularly monitor and evaluate the app’s performance and user satisfaction. Gather feedback through surveys or focus groups to identify areas for improvement and measure the app’s impact on productivity, collaboration, and overall business objectives.

 

Follow these tips, and you should successfully navigate the transition to a new corporate app.

If you’re looking for support, the Dundee app developers at Zudu are here to help you.